If you have two versions of a document and you want to see how they differ, you can use the Compare Documents feature in Word for Mac 2011. This feature allows you to merge the changes from one document into another and see the differences with revision marks. You can also compare two documents side by side and scroll them synchronously.
In this article, we will show you how to compare two documents in Word for Mac 2011 using the Compare Documents and the View Side by Side options.
To compare two documents and merge the changes into a new document, follow these steps:
Open one of the two versions of the document that you want to compare.
Click the Review tab in the Ribbon.
Click the Compare drop-down button in the Compare group.
Select the Compare... command from the drop-down menu to open the Compare Documents dialog box.
Select the name of the original document from the Original document drop-down menu. You can also click the folder icon to browse for the document on your computer.
Select the name of the revised document from the Revised document drop-down menu. You can also click the folder icon to browse for the document on your computer.
Click OK. A new document will be created with the changes from the revised copy merged into the original copy. The original copy will remain untouched.
Revision marks will show any differences introduced by the revised copy of the document. You can accept or reject the changes using the Accept and Reject buttons in the Changes group on the Review tab.
To change document comparison settings or the level of detail shown, click the Compare drop-down button in the Compare group on the Review tab, and then click More... .
To compare two documents using a legal blackline option, which shows only insertions and deletions without formatting changes, select Compare two versions of a document (legal blackline) from the Compare drop-down menu.
View Side by Side
To compare two documents side by side and scroll them synchronously, follow these steps:
Open both of the files that you want to compare.
Click the View tab in the Ribbon.
In the Window group, click View Side by Side.
The two documents will be displayed side by side in separate windows. You can resize or rearrange them as you like.
To scroll both documents at the same time, click Synchronous Scrolling in the Window group on the View tab. If you don't see Synchronous Scrolling, click Window on the View tab, and then click Synchronous Scrolling.
To close Side by Side view, click View Side by Side in the Window group on the View tab. If you don't see View Side by Side, click Window on the View tab, and then click View Side by Side.
Why Compare Documents
Comparing documents can be useful for various purposes, such as:
Tracking changes made by different authors or reviewers.
Finding and resolving conflicts or inconsistencies between versions.
Verifying that the final document reflects all the agreed-upon changes.
Creating a summary of the changes for reference or documentation.
Best Practices for Comparing Documents
To get the most out of the Compare Documents feature in Word for Mac 2011, here are some best practices to follow:
Save a copy of the original document before comparing it with another version. This way, you can always revert to the original if needed.
Use descriptive file names and version numbers to identify the documents you are comparing. For example, use Project Proposal v1.docx and Project Proposal v2.docx instead of Document1.docx and Document2.docx.
Review the changes carefully and make sure they are accurate and complete. You can use the Show Markup drop-down menu in the Tracking group on the Review tab to filter what types of changes you want to see.
Save the compared document with a new file name and location. For example, use Project Proposal Comparison.docx instead of overwriting the original or revised document. aa16f39245